Hopes & Concerns is a tool which enables groups to outline and share their positive and negative feelings about an event from the outset.
Using this tool at the beginning of an event (meeting, presentation, workshop) draws out hidden agendas and puts everyone on an even footing. Voicing concerns enables the participants to relax the feeling of responsibility that they may have for them, and to concentrate positively on moving forward; and seeing the ‘hopes’ allows the event leader to adjust their objectives or to manage expectations.
To use the tool, simply ask the participants in the event to identify their one or two key hopes for how the event will work or what will be delivered, and one or two key concerns about what might (or might not) transpire.
For physical meetings, these can either be written to the iFrame template (or simply a headed flipchart) by the facilitator, or they can be added as post-it notes by the attendees. In virtual meetings, you can upload the iFrame to your meeting and invite attendees to type their hopes and concerns succinctly into the space provided.
Review the list that emerges, and manage any expectations that need to be managed. The Hopes & Concerns tool is useful to create a common starting base, and address any false assumptions.
You can download a PowerPoint template of the tool below.
The template can be printed off (at any size) for use in Physical meetings, or uploaded to suitable meeting or collaboration software so that it can be used in virtual or asynchronous meetings.
Please subscribe to access clinic content
Subscription to the Inspirometer Information Service is free of charge and grants you instant access to a wealth of meeting effectiveness resources and guidance. It also provides you with regular updates direct to your mailbox at a frequency of your choosing.
I am happy to consent to the Inspirometer cookies and Terms and Conditions
Your use of the Inspirometer Information Service is subject to the following terms and conditions, and is subject to our privacy policy which can be reviewed here: https://inspirometer.com/privacy-policy
■ We will not use your information for any other purpose than to keep you informed of developments in meeting effectiveness and the Inspirometer system, and we will not share your information with others.
■ You are able to unsubscribe from this service at any time. Each email you receive from us will contain a link where you can reset your preferences for all future emails, or unsubscribe for the service entirely.
■ We will contact you on a minimum of a quarterly basis to ensure that our service is continuing to meet your needs, to give you a general update on key developments in our service, and to provide you with the option to change your contact preferences
■ We will hold your data on file to enable your access to the Information Service until such time as you unsubscribe from the service
■ If we hold your data outside of the information service as a result of you contacting us by email or purchasing our service, we will hold your data in accordance with our Privacy Policy (https://inspirometer.com/privacy-policy). We will delete such data, in situations where we are not legally required to retain it, on receipt of a verified request from you
■ All information provided by us is provided in good faith. All information submitted by you is to be provided in good faith.
■ In compliance with the GDPR 2018, you acknowledge that clicking the subscribe button grants us your consent to hold the data you have provided, and to contact you using that data, in the manner described above.
■ We will not use your information for any other purpose than to keep you informed of developments in meeting effectiveness and the Inspirometer system, and we will not share your information with others.
■ You are able to unsubscribe from this service at any time. Each email you receive from us will contain a link where you can reset your preferences for all future emails, or unsubscribe for the service entirely.
■ We will contact you on a minimum of a quarterly basis to ensure that our service is continuing to meet your needs, to give you a general update on key developments in our service, and to provide you with the option to change your contact preferences
■ We will hold your data on file to enable your access to the Information Service until such time as you unsubscribe from the service
■ If we hold your data outside of the information service as a result of you contacting us by email or purchasing our service, we will hold your data in accordance with our Privacy Policy (https://inspirometer.com/privacy-policy). We will delete such data, in situations where we are not legally required to retain it, on receipt of a verified request from you
■ All information provided by us is provided in good faith. All information submitted by you is to be provided in good faith.
■ In compliance with the GDPR 2018, you acknowledge that clicking the subscribe button grants us your consent to hold the data you have provided, and to contact you using that data, in the manner described above.
Track your progress to ensure the efficacy of this strategy.